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User Management – Incharges, Assistants, Participants

All users added into HyLabs during the course creation or modification can be managed from User Management section in HyLabs.

Following User Management options are availbale to Reservation admin only.

  1. Incharges: For listing and management of HyLabs users with incharge role.

  2. Assistants: For listing and management of HyLabs users with assistant role

  3. Participants: For listing and management of HyLabs users with participant role

Following types of actions are available:

View List of Users

Incharges page will list all the incharges in HyLabs and similarly assistants and participants pages will be showing list of assistants and participants respectively. While navigating to specific page, administrator can see following information:

  • Incharges Page: Incharge Name, Incharge Distinguish Name (DN), Incharge SAMAccountName, Number of Courses

  • Assistants Page: Assistant Name, Assistant Distinguish Name (DN), Assistant SAMAccountName, Number of Courses

  • Participants Page: Participant Name, Participant Distinguish Name (DN), Participant SAMAccountName, Number of Courses

Administrator can search for specific user by providing appropriate search string in the search box.

Add Incharge/Assistant/Participant

To add a user (Incharge/Assistant/Participant), below steps can be provided:

  1. Go to User Management > Participants (For Incharges, go to Incharges page and for Assistants, use Assistants page)

  2. Click Add Participant to wizard and click Add Participant

  3. In Participant screen, search and select a participant and click OK

  4. Selected participant will be added. Added participant can also be changed from same screen by clicking on Change , which displays the Participant screen to select a different user

  5. Click Next

  6. In Course tab, click Add Course to invoke Course dialog

  7. In Course dialog, search and select a course and Click OK > course will be added to Add Participant wizard

  8. Click Save to save the participant.

  9. Participant now will become the part of the course and whenever reservations are created for the selected course, participant will be considered.

  10. Similarly, incharges/assistants can be added to existing courses from their respective screens.

Edit Incharge/Assistant/Participant

To modify course assignments of a user (Incharge, Assistant, Participant), Edit wizard can be used. To modify any user, below steps can be used:

  1. Go to User Management > Participants (For Incharges, go to Incharges page and for Assistants, use Assistants page)

  2. Select the participant from the displayed list

  3. Click Edit Participant (Only one participant can be modified at a time)

  4. On Participant screen only, participant information will be displayed.

  5. Click Next to navigate to Course tab

  6. To remove from a course, select the already added course and Click Remove Course

  7. To assign to a new course, Click Add Course > In Course dialog, search and select a new course and Click OK

  8. Click Save to save the assignments (At least one course must be selected for saving the assignments)

  9. Please note, any changes done for course assignments will not affect already logged-in users and they still can use resources assigned to them. But on next logon all new assignments should work effectively.

Use same steps on Assistants screen and Incharges screen to modify the assistant and incharge configurations respectively.

Remove Incharges/ Assistants/ Participants

To remove a user (Incharge, Assistant, Participant) from HyLabs, following steps can be used:

  1. Go to User Management > Participants (For Incharges, go to Incharges page and for Assistants, use Assistants page)

  2. Select the participants from list

  3. Click Delete Participant > Confirm Action dialog will be displayed

  4. ** Delete to continue deleting the participants.

  5. Participants will be removed from HyLabs, association with any existing courses will also get removed.

Use same steps on Assistants screen and Incharges screen to delete the assistant and incharge users respectively.